Job Description

Parish Administrative Assistant

RESPONSIBILITIES 

• Reception and communication: 

  • Answer phones, greet visitors, handle inquiries, and act as the initial point of contact for the parish

  • Screen incoming calls and visitors for Pastor and Parish Staff

  • Lead efforts to welcome and onboard new parishioners

• Scheduling and coordination: 

  • Partner with ministry leaders for the scheduling of events

  • Manage Mass schedule, Mass intentions, and presider schedule

  • Collaborate with Pastoral Associate and Pastor to coordinate funerals

• Record keeping: 

  • Maintain and update parish records, including sacramental records, membership rosters, and other vital statistics.  

  • Maintain records of financial stewardship, including weekly contributions, qualified charitable contributions.

  • Provide accurate quarterly and annual reporting of parishioner contributions.

  • Coordinate reporting with the Archdiocese as needed

• Office management: 

  • Maintain an organized, clean, and efficient office environment

  • Handle mail and packages, including post office visits as needed

  • Manage office and kitchen supplies inventory

  • Assist with general office duties such as copying, filing, proofreading, and light cleaning in the office

  • Point of contact for office equipment maintenance and shredding services

  • Manage building access via keys, key fobs, and access management software

• Safe Environment Coordinator 

  • Lead and ensure compliance for Safe Environment at the Parish and School

• Financial

  • Work in concert with parish and school office staff to ensure safe, secure, and timely bank deposit of all cash received

  • Assist in recording cash received from various parish and school activities

  • Assist in the Raise Right fundraising process

• Other

  • Provide secretarial services to the pastor, parish and school staff

  • Attend staff meetings, trainings, and retreats

  • Perform other duties as assigned by the Business Manager or Pastor

  • Liaise with Cemetery Committee, Funeral Homes, and Parishioners relating to the sale and use of Cemetery plots and recordkeeping.

Qualifications

• High School diploma, 3-5 years office experience

• Customer service orientation: A welcoming, friendly, and helpful disposition is necessary for serving parishioners and the public.

• Strong communication skills: Excellent verbal and written communication is essential for interacting with a wide range of people.

• Organizational abilities: Must be highly organized with strong time management, calendaring, and prioritization skills.

• Technical proficiency: Experience with and willingness to adapt to software including word processing, spreadsheets, and database systems

• Confidentiality: The ability to handle sensitive information with discretion is crucial.

• Faith-based commitment: A passion for the church's mission and a desire to serve the community.

Compensation

Type

Hourly

Notes

Additional Information

Start Date

2026-02-01

Location

Department

County

Ozaukee

Job Category

Parishes - Administrative

Employment Type

Full Time

Notes

To Apply

Instructions

Contact Lisa Jauron in the Business Office with your resume [email protected]

Contact Name

Lisa Jauron

Address

1619 Washington Street

Grafton, WI 53024

Email

[email protected]

Phone

262-375-6500

Fax

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