RESPONSIBILITIES
Reception and communication:
Answer phones, greet visitors, handle inquiries, and act as the initial point of contact for the parish
Screen incoming calls and visitors for Pastor and Parish Staff
Lead efforts to welcome and onboard new parishioners
Scheduling and coordination:
Partner with ministry leaders for the scheduling of events
Manage Mass schedule, Mass intentions, and presider schedule
Collaborate with Pastoral Associate and Pastor to coordinate funerals
Record keeping:
Maintain and update parish records, including sacramental records, membership rosters, and other vital statistics.
Maintain records of financial stewardship, including weekly contributions, qualified charitable contributions.
Provide accurate quarterly and annual reporting of parishioner contributions.
Coordinate reporting with the Archdiocese as needed
Office management:
Maintain an organized, clean, and efficient office environment
Handle mail and packages, including post office visits as needed
Manage office and kitchen supplies inventory
Assist with general office duties such as copying, filing, proofreading, and light cleaning in the office
Point of contact for office equipment maintenance and shredding services
Manage building access via keys, key fobs, and access management software
Safe Environment Coordinator
Lead and ensure compliance for Safe Environment at the Parish and School
Financial
Work in concert with parish and school office staff to ensure safe, secure, and timely bank deposit of all cash received
Assist in recording cash received from various parish and school activities
Assist in the Raise Right fundraising process
Other
Provide secretarial services to the pastor, parish and school staff
Attend staff meetings, trainings, and retreats
Perform other duties as assigned by the Business Manager or Pastor
Liaise with Cemetery Committee, Funeral Homes, and Parishioners relating to the sale and use of Cemetery plots and recordkeeping.
High School diploma, 3-5 years office experience
Customer service orientation: A welcoming, friendly, and helpful disposition is necessary for serving parishioners and the public.
Strong communication skills: Excellent verbal and written communication is essential for interacting with a wide range of people.
Organizational abilities: Must be highly organized with strong time management, calendaring, and prioritization skills.
Technical proficiency: Experience with and willingness to adapt to software including word processing, spreadsheets, and database systems
Confidentiality: The ability to handle sensitive information with discretion is crucial.
Faith-based commitment: A passion for the church's mission and a desire to serve the community.
Type
Hourly
Notes
Start Date
2026-02-01
Location
Department
County
Ozaukee
Job Category
Parishes - Administrative
Employment Type
Full Time
Notes
Instructions
Contact Lisa Jauron in the Business Office with your resume [email protected]
Contact Name
Lisa Jauron
Address
1619 Washington Street
Grafton, WI 53024
Phone
262-375-6500
Fax
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